Booking, Cancellation and Refund Policies

Booking

A deposit of 50% of the trip cost which shall be paid by the Customer to Washington Llamas on or before 60 days prior to trip, or this contract will be null and void and in no way binding on the Washington Llamas representative unless accepted by him/her in its sole discretion.

Unless other arrangements have been made, the balance of the fee shall be paid on or before 30 days prior to scheduled start of the trip.

Cancellations and Refunds

The deposit shall be held by Washington Llamas for and on behalf of the Customer and applied against the total fee. In the event the Customer terminates this agreement, the following refund schedule applies:

  • Within 90 days of reservation or 5/1/2022 whichever is first, 100% refund less $50 administrative fee.
  • 120 days after reservation or 6/1/2022 whichever is first, 75% refund.
  • Cancellations after 6/1/2022 will have refunds prorated between 75% and 0% within 30 days of the start date of the trip.  For example, a cancellation two weeks before the trip would not receive a refund of the original deposit, but cancellation June 1 for a start date of August 1 would receive 75%.

In the event the Customer should desire to terminate the trip early, the WA Llamas representative will endeavor to pack or transport the Customer out of the area. However, the Customer acknowledges and understands that the decision as to when the Customer will be packed or transported out will be in the sole discretion of the Washington Llamas representative. Except for emergencies, or situations in which prior arrangements have been made, all members of a party are expected to pack in/out together on the same day.

In the event the Customer materially defaults in the performance of any of his obligations herein, Customer’s right to participate or participate further may be forthwith terminated at the sole option of the Washington Llamas representative. Under such circumstances, the Customer shall NOT be entitled to the refund of any portion of the fee. Over 4 hours late, without contact, at the trailhead would constitute default.  Inability to complete the difficulty of the trip one signed up for, and indicated their ability to complete, would also constitute default.

In the event the Washington Llamas representative materially defaults in the performance of any portion of his obligations hereunder, due to circumstances beyond representative’s control including but not limited to extreme weather, floods, fire, other acts of nature, governmental action, staff illness, equipment failure or livestock illness, the Customer shall be entitled to 100% of his fee back less $50 administrative fee. If a trip that has already been started is ended for any of the foregoing reasons, the refund will be prorated based upon the number of days remaining.

Each Customer understands that notwithstanding any other provisions of this contract the Washington Llamas representative may, at their sole discretion, return any fees paid and decline to accept Customer for any reason.

Drop Camp

Would you like the gear for your group transported to/from a base camp? We offer two drop camp locations – contact us to coordinate dates that will work for you and your group.


Dark Meadow Drop Camp

Get a boost into a  lovely area that offers miles of trails between Mount St. Helens and Mount Adams. This route starts at the trailhead for Trail #263 and climbs 1700 vertical feet over 4 miles, with most of the elevation gain in a very steep 1.5 miles. Your gear is placed in Dark Meadow or other preselected areas on trails 261, 259 or 7.

Glacierview Drop Camp 2022

This trip gets you into the Glacierview Wilderness Area, a beautiful area with spectacular views of Mt. Rainier. The 9 mile, 4000′ elevation gain road to the Glacierview #267 trailhead is closed to vehicles due to several large washouts, making this a very lightly used area. The llamas will get your gear to and from this trailhead, and the rest is your own adventure to create! You can camp at the trailhead, or bring your own backpacks and continue exploring the area, with excellent campsites at Saddle Lake, Lake West, and Lake Helen.


Cost

  • Your gear only: Pack in/out up to 400 pounds of client-supplied gear: $1295+tax
  • Your gear plus one or two 14’x14′ canvas tents, woodstove, and 2 cots: Pack in/out up to 300 pounds of client-supplied gear. The tents each sleep 3 comfortably, max 4. $1695+tax

COVID-19 Precaution Plan

Updated 6/3/22

  1. All guides have been fully vaccinated within the last 6 months.  Clients are encouraged to get vaccinated as well.
  2. Facemasks will be required for Guides at the introductory meeting at the trailhead where we review safety and LNT considerations, sign Risk forms, load up gear and assign llamas.  Once we maintain spacing of greater than 6 feet, facemasks are optional.  Guides will utilize facemasks while in extended contact with clients closer than 6 ft, and anytime medical aid is rendered. We have N-95 masks available.
  3. Optional trailhead testing is available.
  4. Trips will be cancelled if COVID 19 symptoms are expressed (per CDC recommendations) before starting.  Trips will be ended ASAP if symptoms appear during the trip, stricken individuals will be kept isolated as much as possible.
  5. Soap & water, sanitizing wipes, bleach dip, or hand sanitizer will be provided for all parties to maintain hand cleanliness.   Washing/sanitizing hands will be required before and after the following situations;
  • Meals
  • Food preparation
  • Dishwashing

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

Goat Rocks; 5 Days/4 Nights

$1895+tax/adult, $1706+tax/under 18, Wilderness, minimalist. VERY STRENUOUS!

  • August 8 – 12, 2022 (4 spots still available)
  • August 22 – 26, 2022 (2 spots still available)

Good quality, light weight sleeping bag available $22/trip.

This trail is open to hikers and horses, but closed to all motorized and wheeled traffic. It is within the Goat Rocks Wilderness Area. Parts of this trail are very popular around Cispus Pass, Old Snowy, and Snowgrass Flat. Please note that this is a LNT trip; no fires, dried meals with fresh food additions, minimal impact. Trip includes transport from White Pass to Midway trailhead.

Day one starts at White Pass and follows the PCT #2000 trail south. We gain 1950 ft elevation over approximately 5 miles. Day 2 starts with 1600 ft loss and then 1500 ft gain over 10 miles. Day 3 features the famous knife edge section, with 950 ft elevation gain and 1000 ft loss over 5 miles. Most of the trail on this day is rough trail that includes crossing steep snowfields and steep drops on either side of the trail. This requires a high degree of experience, confidence and fitness (hikers, guide and llamas), but allows plenty of time for photos and viewing. Day four is a long hike with modest elevation gains and losses over 15 miles. Day 5 is 7 miles with modest elevation gains and losses to the waiting truck and trailer and the return drive to White Pass.

This trip is designed for long-distance backpackers who have hiked sections of the PCT, and would like to experience this extraordinary segment of trail. LNT care and ambassadorship are expected on the trail. Two hours of pre-approved trail maintenance, cleanup (or other wilderness maintenance) are required per person, as a condition of the permit. Monday through Friday only. Campsites are pre-selected with the approval of the USFS, and one guide will need to scout ahead with a two-way radio to avoid conflict with horses on the knife edge. A string of 6 fit, athletic llamas will carry all the gear, food & coffee. Shuttle transportation will be arranged, and two guides will lead the way! 25 lb gear/client max, including the tent and sleeping pads (5 lb, approx) that we provide.

Logistics

The group will meet at the Pacific Crest Trailhead  at White Pass North.  This is about 1/2 mile east of the Kracker Barrel Store by Leech Lake launch on the north side of US Highway 12.  A Northwest Forest Pass is required.  Meeting time is 10 am to get gear loaded and start the hike.  The hike will finish near the Midway trailhead, where a truck and trailer will be spotted to return the group to White Pass.

Specific Hazards

  • Steep snowfields to cross
  • Cliffs, steep areas directly adjacent trail
  • Long distances covered daily, up to 15 miles

Menu

Dinners will be dried and re-hydrated, with the addition of some fresh vegetables and fruits. Pescatarian, vegetarian, dairy-free, vegan and gluten-free are easily accommodated on this trek.

All dietary requests must be made at least 2 weeks before the trip.

Lunches will be a selection of wraps,  nut butters, mixed nuts and dried fruit.  Snacks will be a selection of commercial bars by Kind, Larabar or other.

Breakfasts will include hot coffee, tea, and a selection of oatmeal, granola with bagels as available.

Vanson Lake Loop; (Mt St Helens Monument, 5 days, 4 nights)

$1795+tax/adult, $1616+tax/under 18, non-wilderness

  • August 8-12, 2022 (4 spots)
  • August 29 – September 2, 2022 (fully booked)

Rental Gear – Sleeping bag available $22/trip.

These trails are open to hikers, bicycles and horses, but closed to all motorized traffic. Horse and rider are common sights along the Green River, we give them a wide berth whenever possible. These trails see considerable hiking traffic on weekends.

This trek starts at the Goat Mountain trailhead parking area and travels down the Green River trail and picturesque river for about 6 miles.

The first 5 miles are largely in the 1980 blast zone from Mt St Helens and is thickly forested with 40-yr old trees. The last mile is in a shielded area of truly impressive ancient Douglas-fir and cedar stands.

The first camp is a lovely flat with tent sites adjacent Green River. Day 2 is a gradual climb of 1700 ft elevation for 4 miles to Vanson Lake. Day 3 is a moderate 3 miles and 900 ft elevation gain and loss to Deadman Lake (pictured above). We will layover a day at this lovely site to allow for some fishing and huckleberry picking. Day 5 is a 8-mile hike along Goat Mountain with 2000 ft elevation drop to the starting point. This necessitates an efficient process to break camp and get started. Day 2 and Day 5 are challenging enough to warrant a classification of “Strenuous.”

This hike offers a fascinating loop through varied forests, some great views of Mt St Helens and the blast zone, as well as the best huckleberry picking that we’ve found. There are a lot of fish rising in both lakes, bring your fly rod!

Trip Logistics

Meet up at the trailhead at 9 a.m. for each of the hikes. Contrary to what some hiking guides write, no Forest Pass is required at the Goat Mountain trailhead.

Lunch is provided on the first day and the last day, as well as meals and snacks in between.

Llamas are not very tolerant of hot weather, so in that event we will be starting early, with breakfast served at either 6 or 7 a.m.  Extra coffee will be provided 🙂

Specific Hazards

  • Horses and bicycles on trail occasionally
  • Open water, drowning hazard for small children

Menus

We strive to provide exceptional meals in the back country.  Fresh meats and fish, steamed vegetables, salad, fresh bread from Dutch ovens, and desserts are planned for the first three dinners.  High fire danger will necessitate a simpler menu, as Dutch ovens can’t be used.

Subsequent dinners will be dried and re-hydrated, or selections of commercial dried dinners. Pescatarian, and dairy-free are easily accommodated. Vegan and gluten-free are available individually through commercial dried dinners with fresh additives that we will bring.

All dietary requests must be made at least 2 weeks before the trip.

Lunches will include wraps with fresh meats and cheese for the first three days, as well as fresh fruit.  Days 4 through 5 will be wraps with nut butters and dried fruit.  Snacks will be a selection of Kind bars or Larabars.

Breakfasts on travel days will include hot coffee, tea, and instant oatmeal selection.  A nice breakfast is standard fare on layover days, sometimes with fresh coffee cake if fire danger allows.


What to Bring

We carry 30 lb of gear per person, including the tent (3-4 lb) and pad (1-2 lb) that we provide.  Any overage is carried by the client.

  • Rain gear
  • Sleeping bag
  • Warm clothes
  • Hat
  • Trekking poles
  • Flashlight
  • Insect repellent
  • Sunscreen
  • Medications